MONIKIE WAR MEMORIAL HALL CONSTITUTION
The community owned village hall which is based in the parish of Monikie and Newbigging in the county of Angus will be known as Monikie War Memorial Hall.
The purpose of Monikie War Memorial Hall is to provide facilities for groups, organisations, charitable bodies and private functions and to use all profits derived from rents to reinvest in improvements in the hall’s fabric, contents and equipment for the benefit of the community.
The hall committee will encourage the pursuits of:-
Community Gala Days, fetes, concerts etc.
Community and Hall fund raising events
Membership shall be open to all groups, charities and organisations; there will be no membership subscriptions and an agreed rental fixed annually will cover costs.
The affairs of Monikie War Memorial Hall will be managed by a Board of Trustees with a minimum of ten and a maximum twelve members who will be elected at an Annual General Meeting. Ideally each hall User Group will be represented in the committee.
At the first Trustees meeting following the AGM the committee will elect a Chairperson, Vice-Chairperson, Secretary and Treasurer and will form sub-committees for Fund Raising, Fabric (including Health & Safety) and Finance.
The Annual General Meeting will be held in October or November each year. The AGM will be open to the general public and business will include:-
1. The Annual Report.
2. Consideration of the Annual Accounts and Treasurer’s Report.
3. Election of Trustees for the following year.
4. Any other business or considerations.
A minimum of three weeks’ notice will be given before the AGM is held.
An Extraordinary General Meeting will be called to discuss any urgent business raised by the public, hall users or a member of the Trustees. Such request will be presented to the Chairperson in writing.
An EGM will also be called to discuss any proposed alterations in the Hall’s Constitution and for any changes to be binding a majority of 75% of the meeting must vote in favour of the change.
The quorum for the AGM and any EGM will be 75% of the Board of Trustees.
The Board of Trustees will have regular meetings with a minimum of six per annum. The quorum for committee meetings will be four members.
The Trustees will have authority to co-opt additional committee members to assist in special projects or to give expert advice.
Minutes of all meetings will be taken by the Minute Secretary, they will be signed by the Chairperson and displayed on the hall notice board for a period of thirty days.
The Treasurer will be responsible for maintaining the bank account, receiving all income, payment of general expenses, preparation of reports for each Trustees’ meeting and for the preparation of accounts for independent examination prior to submission of the accounts to the Trustees at the Annual General Meeting.
The signatories for the accounts shall be the Treasurer and any one of two Trustees elected by the committee. Any two of the three signatories can sign cheques.
The Financial Year will run from 1st September to 31st August.
None of the assets of Monikie War Memorial Hall may be distributed or otherwise applied (on being wound up or at any other time) except to further its charitable purposes.
If the Board of Trustees, by a simple majority, decide at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve Monikie War Memorial Hall, it will call an Extraordinary General Meeting and state the terms of the proposed resolution.
The organisation can be wound up only if 75% of the attending members at the EGM vote for this.
Any assets remaining after the satisfaction of debts and liabilities will be given to a charitable body in the Angus area with similar objects.